I can't believe that it's already 2018, can you?! One of the top priorities on my list for the new year was to revisit my time management system to get more organized and increase my productivity.
Let me give you a little background ... I'm self-employed running two businesses, just bought my first home and am trying to break away from my workaholic tendencies. Within my event planning business, I need to make sure that I'm scheduling time for administrative tasks, client work, meetings/networking, venue management, etc. Within my HITC blogging I need to make sure I'm content planning, networking to find us new GNO locations, planning GNOs, executing GNOs, and even training / on boarding new cities for the franchise! As a new homeowner I'm working on adjusting to keeping our home clean, running endless errands, making dinner, and of course, decorating every other minute. Whew!
I found myself overwhelmed with all of the responsibilities on my plate, and especially towards the end of 2017 with all of the transition realized that much of my time was spent trying to figure out how to get everything done instead of doing it. Not only was I letting my to-do list overwhelm me, but being self-employed and working alone from home I was having a hard time staying focused and not getting distracted ... just hopping task to task and not giving any of the things I needed to get done the attention it deserved. Cue time blocking!
If you go on Pinterest and look up Time Blocking, your equally organization loving heart is going to do a little dance just like mine did. No really. Mine did a little flip and I think even did one of those heel pops from the Princess Diary movie.
Time blocking is exactly what it sounds like. You carve out periods of time to assign various tasks to and then use that time to get it all done. Not only does this give you a deadline to help you focus as you're working, but it's a way to jot down all of your thoughts and delegate them to time chunks which really helps from allowing your to-do list to take over your life.
You have to make your time block to fit your own needs, but here's what mine looks like in my off-season for events (in-season looks much different as my work hours and days change!).
Let me break down what all of this means for me to help you structure your own. First, I wrote down all of the things that needed to be prioritized/done throughout my week. Then, I took those tasks and put them into more broad groups by color.
Orange = Personal
Blue = Work
Green = Family Time
My House Tasks // Errands is when I do the most cleaning around the house, meal planning, run any errands, etc.
Operations // Admin is where I answer emails for both businesses, make calls, file any papers that I've piled up, etc.
Planning // Tie Up is what I like to spend my last hour of the workday on. I'll take a half hour to finish any outstanding projects I didn't get done during the day and the last half hour to look at the next day and figure out what I want to work on and put a to-do list together.
If you've been feeling a little overwhelmed or just want to be more productive with your time, I highly recommend that you give this a try!